News 2012

DOMESTIC BURSAR JOB VACANCY, ST SWITHUN’S SCHOOL, WINCHESTER

9 November 2012

Up to £32k

St Swithin’s School seeks to appoint an experienced and enthusiastic individual to assume the role of domestic bursar. Reporting to the bursar and working closely with the deputy head, junior school headmistress, senior housemistress, accountant and estates manager, the appointment holder will be responsible for a wide range of facilities management functions across the school. 

 

Currently the role includes responsibility for: managing the school’s letting company; oversight of housekeeping within the school (including line management of caretaking and cleaning staff; classroom and domestic furniture, fixtures and fittings); events management.

The successful candidate will have experience in a similar role, although not necessarily in a school environment, be able to communicate effectively with school staff, parents and external organisations, and work within a multi-disciplinary team.

Excellent leadership, negotiating and communication skills, budget and project management, strong IT skills and H&S management experience will be among the qualities looked for in this key management role.

HOUSEKEEPING

Management and supervision of all aspects of housekeeping and non-fixed facilities management within the school, to include the following:

Recruit, train and manage all caretaking and cleaning staff employed in the school (ensuring that the overall staff budget is not exceeded for the year).
Ensure the internal cleanliness of all areas of the school including the boarding houses. 
Supervise boarding house cleaners in coordination with housemistresses.
In coordination with the estate manager, supervision of on-site contractors.
Purchase of cleaning equipment used to maintain the school (rotary machines, carpet cleaning machines, scrubber driers, vacuums, washing machines etc)
Purchase, including obtaining estimates and sourcing the best available products and prices, for all furniture and fittings, including white goods, curtains and carpets, for use throughout the school and the boarding houses.
Oversight of cleaning and other contractors.
Arrange and maintain laundry and carpet/curtain cleaning, window cleaning and PHS contract ensuring that these do not exceed budgets.
Arrange the purchase of appropriate cleaning materials (in budget) and ensure that sound storage, accounting and distribution systems are in place.
Maintain an inventory of equipment, appliances and furniture in the school and the boarding houses as required.
Monitor, in conjunction with the catering manager, the standards maintained within the dining room.
Monitor, in conjunction with the appointed contractor, the success and suitability of the school shop operations.
Ensure that the school’s H & S policy is adhered to.
Liaise with the school’s insurers on all claims and policy matters concerning the school’s fixtures, fittings and furniture.

LETTING COMPANY

Management of the school’s letting company including:

· Negotiating and agreeing individual letting contracts.

· In coordination with the school accountant, managing the letting company budget.

· Marketing the school’s facilities.

Fielding enquiries and the preparation of quotations.
Liaising with the school’s academic and boarding staff on all aspects of facilities letting.
Welcoming hirers on site and ensuring that they adhere to the school’s terms and conditions of hire, its health and safety and child protection policies and that they don’t interfere with the life of the school
Ensuring that invoices are raised and dispatched accurately and on time.
Monitoring, in conjunction with the pool manager, the operation (membership, cleanliness) and letting of the school’s swimming pool.
Ensuring that planned maintenance is taken into account when planning any letting event.
In coordination with the development director, developing and maintaining the letting company element of the school website.

EVENTS MANAGER

· Providing oversight and advice to school staff, pupils and parents organising events on school property, with particular attention to de-conflicting requirements, risk assessments and health and safety. 

· Assisting in the running of key school events: speech day, leavers’ ball, PTA events.

MISCELLANEOUS

· Attend Bursary meetings

· Secretary of school H&S committee

· Attend Deputy Headmistress’ weekly meeting

· Attend Housemistresses’ weekly meetings

· First aid register and first aid training arrangements/planning

TERMS

The domestic bursar will work a 40 hour week, 52 weeks per year with 6 weeks holiday per year. There needs to be flexibility on hours including early morning, evening and weekend working. Salary up to £32,000 per annum. Contributory pension scheme, free parking, free lunches during term time, free refreshments, use of the swimming pool and corporate gym membership and child care vouchers are all available.


To Apply: Tel: 01962 835798 or e-mailwentworthh@stswithuns.com to request an application form.